Table of contents

  1. Editing
  2. Proofreading

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Editing

Edit your content to make sure it gives your users the information they need as quickly and easily as possible. When doing so, think about the structure of your content, both overall, and of the paragraphs and sentences.  

Editing tips 

When editing, make sure your content: 

  • starts with the most important information – known as frontloading  
  • has a clear structure and logical section headings 
  • has just one topic per paragraph 
  • uses plain English and short sentences – a maximum of 25 words 
  • uses the active voice   
  • uses consistent terminology, spellings, tone and formatting in line with house style 
  • explains acronyms and abbreviations in the first instance in a section – do not assume the user has prior knowledge of the subject 

To edit you should: 

  • read the content aloud to help you identify where sentences may be too long or complex 
  • read slowly so you see what is there – not what you expect to see 
  • ask someone else to read your draft 

Proofreading

Proofread your final, edited content to make sure your work is error-free. The proofread is your final check before you send content to be published. 

Proofreading tips 

  • Check for spelling, grammar and punctuation errors. 
  • Use ONS house style. 
  • Read the content aloud to help you identify where sentences may be too long or complex.
  • Read it slowly so you see what is there – not what you expect to see. 
  • Check for errors in any datasets and charts. 
  • Check the format – delete any extra line spaces and check how the paragraphs are formatted. 
  • Ensure any headings are labelled with the correct heading level and label in the document. 
  • Ask someone else to proofread your draft. 

The Content Design team also will do a final proofread of your content for house style and spelling errors when you submit it. 

We are constantly improving based on research and best practice. Any significant changes to our guidance are available on the Updates page.