Use abbreviations and acronyms for organisations and terms that appear frequently. Only use them where they are helpful. Never use full stops or italics.
Write the name or term out in full the first time you use it, followed by the abbreviation in brackets. After that, use the abbreviation. Acronyms need to be written out in full again the first instance in each section of your article or page.
The Labour Force Survey (LFS) is a continuous survey. Users of the LFS…
In text, use UK Statistics Authority the first time and then The Authority. Never use UKSA, as this is the registered trademark of the UK Shareholders Alliance.
You should repeat the full term if you need to refresh the reader’s memory, for example at the beginning of chapters. Be aware that, on GOV.UK, if a user hovers their mouse over an acronym the full term is shown.
Commonly known abbreviations
Where something is commonly known by its abbreviation, only use the abbreviation.
Abbreviations and acronyms generally use capitals (BBC, NATO), even when the subject may be lower case (initial teacher training = ITT). Sometimes they can be a mixture of upper and lower case (VoIP, DfE). This usually occurs in brand names like PowerPoint, PlayStation, iPhone.
If you are referring to something in the same document, use upper case:
this is mentioned in Chapter 2
see Table 3
Figure 4 shows this
Pages should always be lower case:
pages 346 to 358
In references, always use lower case:
Example for references
pp 346 to 358
Make sure that:
- there is a space between “pp” and the figure
- there are no full stops after any abbreviations
Never italicise these. The following list shows the only foreign abbreviations that should be used.
This means “for this special purpose”. It is never hyphenated, even when used as a compound adjective.
ad hoc request
Exempli gratia means “for example”. Use this expression only in tables, where space is limited, and in internal correspondence.
A contraction of “et cetera” which means “and other things”.
This means “that is”. Only use this in tables, where space is limited, and in internal correspondence.
Don’t use this, write ‘Note:’ instead.